[InetBib] Call for Expressions of Interest in hosting the annual Open Repositories Conference, 2017

["Razum, Matthias" <Matthias.Razum@xxxxxxxxxxxxxxxx>]

FOR IMMEDIATE RELEASE

2 July, 2015

Read it online: 
https://wiki.duraspace.org/display/or11/Call+for+Expressions+of+Interest+in+hosting+OR2017
 

Call for Expressions of Interest in hosting the annual Open Repositories 
Conference, 2017

The Open Repositories Steering Committee seeks Expressions of Interest from 
candidate host organizations for the 2017 Open Repositories Annual Conference. 
Proposals from all geographic areas will be given consideration.

Important dates
The Open Repositories Steering Committee is accepting Expressions of Interest 
(EoI) to host the OR2017 conference until August 31st, 2015.  Shortlisted sites 
will be notified by the end of September 2015.

Background
Candidate institutions must have the ability to host at least a four-day 
conference of approximately 300-500 attendees (OR2015 held in Indianapolis, USA 
drew more than 400 people). This includes appropriate access to conference 
facilities, lodging, and transportation, as well as the ability to manage a 
range of supporting services (food services, internet services, and conference 
social events; conference web site; management of registration and online 
payments; etc.). The candidate institutions and their local arrangements 
committee must have the means to support the costs of producing the conference 
through attendee registration and independent fundraising. Fuller guidance is 
provided in the Open Repositories Conference Handbook on the Open Repositories 
wiki.

Expressions of Interest Guidelines
Organisations interested in proposing to host the OR2017 conference should 
follow the steps listed below:
 
1. Expressions of Interest (EoIs) must be received by August 31st, 2015. Please 
direct these EoIs and any enquiries to OR Steering Committee Chair William 
Nixon <william.nixon@xxxxxxxxxxxxx>. 

2.  As noted above, the Open Repositories wiki has a set of pages at Open 
Repositories Conference Handbook 
(https://wiki.duraspace.org/display/or11/Open+Repositories+Conference+Handbook) 
which offer guidelines for organising an Open Repositories conference.  
Candidate institutions should pay particular attention to the pages listed at 
"Preparing a bid" before submitting an EoI.

3.  The EoI must include:
* the name of the institution (or institutions in the case of a joint bid) 
* an email address as a first point of contact
* the proposed location for the conference venue with a brief paragraph 
describing the local amenities that would be available to delegates, including 
its proximity to a reasonably well-served airport 

4. The OR Steering Committee will review proposals and may seek advice from 
additional reviewers.  Following the review, one or more institutions will be 
invited to submit a detailed proposal.

5.  Invitations to submit a detailed proposal will be issued by the end of 
September 2015; institutions whose interest will not be taken up will also be 
notified at that time.  The invitations sent out will provide a timeline for 
submitting a formal proposal and details of additional information available to 
the shortlisted sites for help in the preparation of their bid.  The OR 
Steering Committee will be happy to answer specific queries whilst proposals 
are being prepared.

About Open Repositories
Since 2006 Open Repositories has hosted an annual conference that brings 
together users and developers of open digital repository platforms. For further 
information about Open Repositories and links to past conference sites, please 
visit the OR home page: http://sites.tdl.org/openrepositories/.

Subscribe to announcements about Open Repositories conferences by joining the 
OR Google Group http://groups.google.com/group/open-repositories.

Please feel free to reflect this call for Expressions of Interest out through 
your communities.
Thank you!

William Nixon and Elin Stangeland
For the Open Repositories Steering Committee

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FIZ Karlsruhe - Leibniz-Institut für Informationsinfrastruktur GmbH.
Sitz der Gesellschaft: Eggenstein-Leopoldshafen, Amtsgericht Mannheim HRB 
101892.
Geschäftsführerin: Sabine Brünger-Weilandt.
Vorsitzender des Aufsichtsrats: MinDirig Dr. Thomas Greiner.

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