Multimedia Archive Preservation - a practical workshop

[Anne Muller <ECPA _at__ bureau.knaw.nl>]

With apologies for cross-postings.
*****   

Multimedia Archive Preservation - a practical workshop
Organised by IASA, FIAT, PRESTO, ECPA ? and more!

22-24 May 2002 in London, UK

Overview:  80% of audio and video archive content is at risk, according to the results of EC project PRESTO.  Unless preservation procedures are funded and implemented - quickly  -    unique heritage and commercially valuable material will be lost.  This workshop will provide, in a concentrated three days, the combined experience of ten major European broadcast archives, and the new technology developed by PRESTO.

What we will cover:
Funding- sources of funding; a model business case; benchmark costs
Selection- criteria; prioritisation; life expectancy and condition monitoring
The preservation factory- how to process the most material with the least labour; how to control quality; how to manage metadata; what to include and (exclude) during preservation  to maximise access and future use
Sustainability- the ?total cost of ownership? of archive material; technology for automation of quality monitoring and data update; media life expectancy; what formats to choose
Online and Internet- how to build new technology into a preservation project - without blowing the budget;
The small archive - how to be efficient on small-scale projects; special funding for private and historical collections; sources of support, advice and resources; out-sourcing options
Commercial resources- information on technology and facility houses specialising in multimedia archive preservation; comparative costs; how to manage quality and cost;  do?s and don?ts of working with contractor
New technology- advances in mass storage, process automation, automatic quality control, and asset management; what it is, what it really can and cannot do, costs and benefits.  Also new technology developed by PRESTO and by related EC projects.
What else-  you also get:

        ·

tours of actual preservation projects for audio, video and film in
the London area

        ·

a copy of the PRESTO Multimedia Preservation Handbook
 
Cost: 250 euros for the three days, which includes three lunches
and one formal dinner, but does NOT include accommodation.  For
members of PRESTO, IASA, and FIAT  the cost of the conference itself
is free but there will be a 50 euros charge for the lunches
and dinner

Accommodation: block bookings will be available in nearby hotels;
estimated cost is 125 euros per night single, 160 euros per
night double
 
Who:  PRESTO is a project sponsored by the Cultural Heritage
sector of the IST programme of the European Commission.  The main
partners are BBC (UK), RAI (Italy) and INA (France).  Seven more
major broadcast archives form the PRESTO user group.  This workshop
is a ?PRESTO special? of the series of technical meetings organised
annually by IASA/FIAT, hosted on this occasion by BBC Information &
Archives.  Guidance and support is also provided by ECPA (all
acronyms decoded below).  

Where:  Central / West London venue, including tours of
London-area preservation projects

When: 20-24 May 2002

Registering: SEND NO MONEY NOW.  Space is limited to 80
delegates, as we don?t think we can create a workshop environment with
more than that number.  Priority will be given to members of
IASA/FIAT,  and to the PRESTO user group.  Please register your
firm intention to attend by 30 November -  and we will send you a
bill in January 2002.

How to register:  
1) Preferred method:  
send an email to:
richard.wright _at__ bbc.co.uk
adrian.williams.01 _at__ bbc.co.uk

Please give the following information
1.

      

Name
2.

      

Affiliation
3.

      

Please state whether
you are a member of IASA/FIAT
4.

      

Email or postal
address
5.

      

If you need hotel
accommodation, and for which dates
6.

      

Special requirements
for physical access or diet

2) Alternative: send the same information by post to: 
  Richard Wright

  Technology Manager, Projects
   Information & Archives
        S120 South Block
        Reynards Mill, Windmill Rd
        Brentford, Middlesex TW8 9NQ - UK

   
Acronyms:
ECPA  European Commission on Preservation and Access
IASA  International Association of Sound and Audiovisual Archives
IFTA (FIAT)  International Federation of Television Archives
IST  Information Science and Technology
PRESTO  Preservation Technology  a project about new technology and processes to make preservation projects more cost effective.

European Commission on Preservation and Access (ECPA)
P.O. Box 19121, NL-1000 GC  Amsterdam,
visiting address: Trippenhuis, Kloveniersburgwal 29, NL-1011 JV  Amsterdam,
The Netherlands
tel. ++31 - 20 - 551 08 39   fax  ++31 - 20 - 620 49 41
URL: http://www.knaw.nl/ecpa/